Please read carefully before using this site.
Effective Date: May 25, 2018
Squire Patton Boggs is a global law firm operating under a Swiss verein structure that comprises Squire Patton Boggs (UK) LLP (of which our AU Offices are a part), Squire Patton Boggs (US) LLP and other constituent legal entities. A full description of our organisation listing all of our offices worldwide is provided in the Legal Notices.
As an international law firm, we take very seriously our legal, professional and ethical duties and obligations to protect personal data. We have a robust information security management program in place to protect the personal data and other information that we process, and have achieved ISO27001 certification of the firm’s technical and organizational controls across a broad spectrum of systems and processes. These measures are monitored, reviewed and regularly enhanced in order to meet our professional responsibilities and the needs of our clients.
- Information We Collect
- How We Use Information
- Disclosure of Information to Others
- Opting Out of Marketing and Promotional Use
- Data Collection From Children and Lack of Consent
- Sensitive Information
- Management of Personal Information
- Your Rights
- Accuracy and Amendments to Your Information
- How to Contact Us
Our AU Offices collect information about:
- Clients, business associates and potential clients and their employees
- Suppliers and their employees
- Prospective employees, employees and contractors
- Other people who come into contact with members of Squire Patton Boggs
If you enter into, or consider entering into, an agreement for legal services with our AU Offices, we may collect some or all of the following information from you:
- Your full name and address
- Your e-mail address or telephone number
- Your date of birth and gender
- Your bank details for payments, invoices or reimbursements
- Information about your legal issues and personal circumstances
- Any other information which you provide us
Where this information is considered to be “personal information” under the Privacy Act 1988 (Cth) and the Australian Privacy Principles, that personal information is collected and used in accordance with the Australian Privacy Principles.
Failure to Provide Information
If you do not provide us with some or all of the above information, this may affect our ability to provide you with legal services.
Information Collected Through Automatic Data Collection
The Squire Patton Boggs website uses “cookies” (which are small data files containing information about you that is stored on your hard drive), “embedded scripts,” and other similar tracking technologies (“Tracking Technologies”) to collect information about you. We do not collect personal information through unreasonably intrusive means such as address harvesting software.
Some Tracking Technologies are used to track your interaction with the website and target your interests to enhance your website experience. We may also use Tracking Technologies to collect “clickstream” data, such as the domain name of the service providing you with Internet access, the Internet protocol (“IP”) address used to connect your computer to the Internet, your browser type and version, operating system and platform, the average time spent on our website, pages viewed, content searched for, access times and other relevant statistics, and assign unique identifiers to the device you use to access the website for the same purposes.
Methods of Collecting Information
Our AU Offices will generally collect personal information by way of forms filled out by people, face-to-face meetings, interviews, business cards, telephone conversations and from third parties.
In some circumstances, our AU Offices may be provided with personal information about an individual from a third party, for example, a report provided by a medical professional or a reference from another person.
2. How We Use Information
The firm’s AU Offices may use and disclose your personal information for the primary purpose for which it is collected, for reasonably expected secondary purposes which are related to the primary purpose and in other circumstances authorized by the Privacy Act.
In general, we will use and disclose your personal information for the following purposes:
- To conduct our business
- To provide and market our services
- To communicate with you
- To purchase from you
- To comply with our legal obligations
- To help us manage and enhance our services
3. Disclosure of Information to Others
Our AU Offices may disclose your personal information to:
- Other offices of Squire Patton Boggs
- Other companies or individuals who assist Squire Patton Boggs in providing services or who perform functions on its behalf (such as mailing houses, specialist consultants and barristers)
- Courts, tribunals and regulatory authorities
- Anyone else to whom you authorize disclosure
Overseas Data Transfers
Our AU Offices will not send your personal information to recipients outside of Australia without:
- Obtaining your consent
- Otherwise complying with the Privacy Act
We may disclose your personal information to other offices of Squire Patton Boggs, including offices located outside Australia. Access a full list of Squire Patton Boggs offices.
Third-party Data Transfers
We will only transfer your personal information to third parties, other than those listed above, in the following circumstances:
- To protect or defend the legal rights or property of Squire Patton Boggs, our affiliated entities or their employees, agents and contractors (including enforcement of our agreements)
- To protect the safety and security of our website and clients
- To protect against fraud or for risk management purposes
- To comply with law or legal process
- To enable the sale of Squire Patton Boggs or its assets
4. Opting Out of Marketing and Promotional Use
We would like to send you marketing and promotional information about the products and services of Squire Patton Boggs. We comply with the provisions of the Spam Act 2003 (Cth).
If you have consented to receive such information, you may opt out at a later date by phoning us on +61 8 9429 7444 or by following the instructions in the particular marketing communication.
5. Data Collection From Children and Lack of Consent
We do not knowingly collect personal information from children under 13 without appropriate parental notice and consent.
6. Sensitive Information
Some personal information that our AU Offices collects is ‘sensitive information’. Sensitive information, which is also personal information, includes information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences and criminal record and health information about an individual.
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or where certain other limited circumstances apply (e.g., where required by law).
7. Management of Personal Information
The Privacy Act requires our AU Offices to take reasonable steps to protect the security of personal information. Our personnel are required to respect the confidentiality of personal information and the privacy of individuals.
We take reasonable steps to protect personal information from misuse and loss and from unauthorized access, modification or disclosure, for example, by use of physical security and restricted access to electronic records.
Where our AU Offices no longer require your personal information for a permitted purpose under the Privacy Act, we will take reasonable steps to destroy it.
As noted above, we maintain certain technical and security safeguards to protect the information which you disclose to us. However, it is possible that third parties may unlawfully intercept or access transmissions or private communications over an unsecured transmission. We also limit access to our website by our own employees, contractors, website service providers and those individuals who are authorized for the proper handling of such information. We request that our third-party contractors and website service providers follow similar standards of security and confidentiality.
8. Your Rights
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please phone us on +61 8 9429 7444. We may request that you cover our reasonable costs for providing you with access.
We want to make sure that your personal information is up to date. You may ask us to correct or remove information which you think is inaccurate.
If you are concerned that we may have breached the Australian Privacy Principles, please phone us on +61 8 9429 7444. We will undertake a reasonable and expeditious assessment of the concern and suggest relevant resolution processes.
If you have any queries or concerns about your rights, please contact the Australian Information Commissioner.
Our AU Offices are not responsible for the privacy practices of any third-party websites or other services operated by third parties that are linked to or integrated with our website. Please refer to those parties’ websites to view their privacy policies.
11. Accuracy and Amendments to Your Information
If you wish to amend any of your details or the information which you have provided us with, please contact us using the details below.
12. How to Contact Us
By Phone: +61 8 9429 7444
By Mail: Level 21, 300 Murray Street, Perth WA 6000